Accounting. Invoices. Finances. Payroll.
For some, it’s the stuff of dreams. For others, the stuff of nightmares.
Honestly, just hearing the word “finance” makes me stressed. I wish I was kidding. So if anything makes my business accounting and invoicing a little simpler, I’m a big fan.
While there’s always the age-old option to hire someone whose math skills go beyond basic addition and subtraction, there are also a plethora of online, user-friendly accounting systems out there to make your life a little simpler. We use two rather popular programs simultaneously; QuickBooks and FreshBooks.
Why both? Well, for us, they have two very different functions. While both are great tools, they have different features which can make them complementary rather than just competitive.
Freshbooks is great for invoicing, time-tracking, and has a solid client portal where clients can go to see what products and services they’ve paid for. Whereas Quickbooks does a lot more of our accounting for us. We use Quickbooks to run our P&Ls, see a Balance Sheet, review the ledger, make journal entries, do payroll, reconcile our bank accounts, and it will sync cash deposited via internet deposits via Stripe and other payment methods in Freshbooks with the bank accounts.
Here’s a comparison of the two programs’ features:
Here’s a comparison of the two programs’ price points:
- Sprout: $9.95/mo – Up to five clients. One user
- Seedling: $19.95/mo – Up to 25 clients. One user
- Evergreen: $39.95/mo – Up to 250 clients. Up to two users. Additional users for $10/month each
- Mighty Oak: $79.95/mo – Unlimited clients. Up to six users. You can add additional users for $10/month each.
Here’s a comparison of the two programs’ customer service:
In the end, which program you choose boils down to what your business needs and your personal preference. While QuickBooks is the natural choice for meeting all of your accounting needs, FreshBooks is an easy-to-use tool for small business owners looking for an invoicing software. QuickBooks is more expensive starting at $26.95 per month while FreshBooks has many pricing options with the lowest starting at $9.95 a month. FreshBooks seems to provide better customer support, which is a plus. But with all the accounting features that QuickBooks has, you really have to take the specific needs you have into consideration. Both have free trials, so it may be a good idea to try both and see which adds the most value to your company!
So go forth and account! You can do it!
Jason Long is the founder and CEO of BrainLeaf. A self-professed serial entrepreneur, he is always interested in new businesses, new ideas, and new ways to change the world. He has over 15 years of experience in design and development and has served in a variety of different roles ranging from designer to CEO. He spends most of his time focusing on the build and development of new ventures while trying to travel the world.